AllScale invoice templates
Free invoice templates for your business
Choose a template that matches the work you bill for. Preview the layout, replace the example details with your own and download your invoice as a PDF.
- Templates
- 2
- Format
- Signup
- Not required
- Cost
- $0
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Choose a template for your work
Freelance templates help organize hourly work or fixed-price projects. Contractor templates separate labor, materials and project stages. Start with the layout closest to your billing task, then adjust the details for the client and job.
Freelance writer invoice template
For writers, editors and other freelancers. Bill a fixed project fee, a per-word rate or hourly work, with each deliverable on its own line.
Use the freelance writer template →Contractor invoice template
For trades and project work. Separate labor hours, materials and additional work so your client can check each part of the job.
Use the contractor template →Illustrative examples. All business details are fictional.
How to use an invoice template
Downloading the file is the easy part. Five steps take you from a blank template to an invoice your client can act on.
- 01
Pick the closest template
Freelance for project, per-word or hourly billing. Contractor for labor, materials and project stages.
- 02
Add both parties
Enter your business details and your client's billing name, email and address.
- 03
List what you are billing
Replace the example lines. Use quantity for hours, words or units and amount for the agreed rate.
- 04
Set the terms
Add a due date, any tax or discount, and a note with payment instructions.
- 05
Create and download
Review the USD total, create the invoice and download the PDF to send to your client.
What should an invoice template include?
A complete invoice answers your client's questions before they ask. These are the fields in every AllScale template, numbered on the example below.
- 1
Your business details
Your name and email are required. Add an address and phone number if your client needs them.
- 2
Your client's billing details
Use the client name and email that match your contract or purchase order.
- 3
An invoice ID
Generated when you create the invoice. Use it to match payments to the right document.
- 4
A due date
Tells your client exactly when payment is expected.
- 5
Itemized lines
One line per service or product, with a quantity and an amount for each.
- 6
Discount, tax and tax number
Show any discount and tax as separate lines, and add a tax number where your client needs one.
- 7
The total amount due
Calculated in USD from your line items, discount and tax.
- 8
A note with payment instructions
Add payment terms, a project reference or anything else your client should know.
Highlights of AllScale invoice templates
Each template is set up for one kind of work, so you spend your time on the details that matter to your client.
Free, with no sign-up
Use any template and download your invoice as a PDF without creating an account.
Example lines for your trade
Each template starts with line items written for that kind of work, so you can see how to describe what you bill.
Totals worked out for you
Enter quantities and amounts, add any tax or discount and review the USD total. There are no spreadsheet formulas to break.
A preview while you edit
Fill in the form online and check the preview as you work, before you create the invoice.
An invoice ID on every invoice
An invoice ID is generated when you create the invoice, so each document is easy to find in your records.
A clean PDF to share
Every invoice uses the same clear layout, ready to print or send to your client through your preferred channel.
When a template is the wrong tool for the job
A template works when you invoice now and then. Once invoicing becomes part of how you get paid every week, a PDF stops keeping up. Consider an invoicing product when any of these apply to you.
Explore AllScale InvoiceFree to start. Sign up with an email code, no KYC or KYB.
- 01
You need to email the invoice to your client
AllScale Invoice sends the invoice to your client's inbox, or gives you one link to share in any chat app.
- 02
You need to track the status of every invoice
Each invoice shows whether it is unpaid, paid or overdue, with its amount, token, network and due date on record.
- 03
You want clients to pay online from the invoice
Your client opens the invoice link and pays from their wallet or exchange. No AllScale account needed to pay.
- 04
You need invoice totals over time
Your dashboard totals the invoices you send and receive each month, by count and amount, and lets you filter invoices by contact.
- 05
You get paid in stablecoins
Request USDT or USDC and receive the payment in your self-custodial wallet.
Invoice templates, explained
Are the templates editable?
Which template works for hourly services?
Can a template collect a payment?
Start your next invoice from a free template
Pick a template, add your details and download a PDF. When you need to send invoices and get paid in USDT or USDC, move to AllScale Invoice.
