Free Consulting Invoice Template
Invoice consulting work by hour, project or retainer. Make the service period, deliverables and approved expenses easy for the client to check, then download a free PDF.
Create Invoice
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Payment summary
How to create a consulting invoice
Enter information
Enter your business details and your client’s billing information.
Add date
Set the payment due date. An invoice ID is generated when you create the invoice.
List fees and expenses
Enter hours and the agreed rate, or the retainer charge for the period. Keep reimbursable expenses on their own lines.
Ready to send/review
Confirm the billing model, service period and any purchase-order reference, then create and download the invoice PDF.
Get paid in USDT or USDC
Need to collect USDT or USDC payments? Explore AllScale Invoice, a separate product for sending invoices, collecting stablecoin payments and tracking payment status.
Explore AllScale InvoiceA simple invoice maker
for everyday billing
Use one clear consulting invoice for hourly, project or retainer work, with approved expenses and the USD total in a PDF ready to share.
Edit your invoice online
Add your business and client details, list your products or services, and review the preview as you work.
Include taxes and discounts
Enter quantities and prices, then add the tax rate or discount that applies to your invoice.
Set a payment due date
Let your client know when payment is due. Add a note with any additional payment instructions.
Download a PDF invoice
Create your invoice and save a PDF copy, ready to share with your client through your preferred channel.
What to include in a consulting invoice
Name the engagement and service period. For hourly work, add hours and the agreed rate. For a retainer, identify the covered period and included scope. Keep reimbursable expenses separate from consulting fees.
Service period: October 2026. 12 hours at $150 per hour. Expense receipts attached.
Due date: November 3, 2026
Invoice ID: generated when created
Illustrative invoice example. All business details are fictional.
Business and client details
Identify the business issuing the invoice and the client receiving it. Include the relevant contact and billing information.
An invoice number
Use the invoice number or ID to identify the document in your records. This generator creates an invoice ID when you create the invoice.
Billing model, fees and expenses
Show hours and rate, a project fee or a retainer charge, according to the agreed billing model. List approved reimbursable expenses on separate lines.
Due date and payment instructions
Make the due date clear. Add invoice payment terms or other relevant instructions in the notes field, where appropriate.
Consulting invoices for different engagements
Choose the billing model agreed in the engagement and apply it once to each item of work.
Hourly consulting
Enter consulting hours as quantity and the agreed hourly rate as amount. State the service period in the note.
Start your invoiceMonthly retainers
For a $2,000 monthly retainer, show that agreed charge for the covered month and scope instead of also adding hourly fees for the same work.
Start your invoiceReimbursable expenses
List approved expenses separately from consulting fees, with enough detail for the client to check each charge and receipt.
Start your invoiceConsulting invoice template FAQ
Is this consulting invoice template free?
Yes. Customize this consulting invoice template online and download the completed invoice as a PDF at no charge.
Do I need to sign up?
No sign-up is required to use the free online invoice generator and download your PDF. AllScale Invoice is a separate product for sending and managing invoices.
Should I use hourly or retainer line items?
Use the model agreed with the client. Identify hours and rates for time-based work, or the covered period and scope for a retainer. Apply the agreed model once to each item of work.
How is the invoice number created?
An invoice ID is generated when you create your invoice. Check it on the completed document before sending the invoice to your client.
Where do expenses go?
List approved reimbursable expenses separately, with enough detail for the client to check the charge and any supporting receipt.
Which currency does the generator use?
The current generator displays amounts in USD. If you need to collect USDT or USDC payments, explore AllScale Invoice and its available payment options.
What is the difference between an invoice and a receipt?
An invoice requests payment for products or services. A receipt records a payment that has already been made. This tool creates invoices.
Can I collect stablecoin payments with this PDF?
This tool creates a PDF invoice. To send invoices and collect stablecoin payments through AllScale, explore the separate AllScale Invoice product.
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Choose how to deliver the invoice and what to check before it reaches your client.
How to send an invoiceYour next invoice.
Ready in minutes.
Add your details, review the preview, and download your invoice as a PDF.
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